Old material

From Wikanual

Contents 1 add and remove 2 Bulk Delete Logins 3 csv files with all logins and jobs 4 Old logins 5 Expired files 6 Trash can

add and remove

Under the utils menu you find several functions grouped under data maintenace that allow you easily delete material that is no longer in use.

Since different companies have different work-flows there are several tools to easily maintain and cleanup data in INTERDUBS.

Bulk Delete Logins

The bulk delete logins function allows very quick and efficient cleanup. Logins and data will be deleted with a simple click.

csv files with all logins and jobs

This function creates a file with logins and jobs, their space allocation and access information. The data is formated with comma seperated values so that spreadsheet programs can be used to present and edit this data.

Old logins

This shows you logins that have been created longer than 30 days ago and that no content. Either somebody changed her mind, or the login became empty since all files in it expired and were removed.

The second list shows logins ordered by they age of last access. The last used ones come first here.

The first icon will delete the login and its associated folder right away. There is no confirmation question to make the process of deleting lots of files more interactively.

The second icon behind the name of the login will set the lock flag on the login. This will also remove the login from the list. Only logins that do not have the lock flag set are shown in this clean up list. The lock attribute is meant to protect logins that that you like to keep around.

The process of cleaning up old material would be, that you go through the list and either delete, lock or ignore each item in the list.

Expired files

Files can have an expiry date set. (See Expiring media )

In order to remove all files that have been expired you can follow these simple steps:

goto to  files

click on  manage expired files

On the bulk delete expired files screen you can choose to delete all files that expired more than 30 days ago or that expired until now.

Removing all files that expired more than 30 days ago if often the easiest way to reduce your storage footprint.

See expired file cleanup for detailed description of a workflow to manage your expired files.

Trash can

Deleted files will go into a Trash can where they will be kept for a week. You can recover files from the trahs but metadata will be lost.